How To Create An Invoice

Perhaps you’ve been asked to do a bit of freelance work because of how amazing your blog is, or maybe you need to send an invoice for a sponsored post you’ve done (it’s useful to do when you need to chase someone up for a payment they promised!). No matter what the reason, an invoice in the UK will look pretty much the same whether you’re a sole trader or a big company.

You could open an invoice template in Word or whatever word processing package you use, or you could just open a blank document up and create your own template (how much of a perfectionist are you?) All invoices in the UK must contain the following:

  • The word “invoice” on the invoice…just incase someone doesn’t know what they’re looking at!
  • A unique identification number for the invoice – it’s not just for your benefit, but for the company that is paying you.
  • Your name, address and contact information – sounds really obvious, but you’d be surprised how many companies don’t bother to put that info on!
  • The (company) name and address of the customer you are invoicing.
  • A clear description of what you are requesting payment for (If you’re requesting payment for a specific blog post, then include the link in the description. This will be helpful for the customer at the end of the year!)
  • The date of when the items you are requesting payment for were completed (Again, if it’s a blog post, then include the date the post was published)
  • The date of the invoice
  • The amounts being charged per line item (for example, perhaps you charge £5 a photograph, and there were 3 photographs. You would put 3 x Photographs @ £5/ea – £15)
  • The total amount of the invoice

If you have set up a limited company for your blog stuff, then you’ll also need these things on the invoice

  • Your company registration number
  • Your company’s registered office
  • Your company’s full name as it appears on the certificate of incorporation (you might choose to use a different company name so you would need to show this as [company A] trading as [company B])
  • If you include the directors of the company name’s on the invoice, you must include all their names

If you need any more help with this, let us know!

Hayley Constantine

Hayley has been blogging since before most people knew what a blog was! She started Bonjour, Blogger! in May 2013 as a way to share her knowledge and experiences - if you ever have a question, get in touch!

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